Ask first
Five questions
On the employee list for this use (Approved or Conditional)? Sensitive data? Redact instead? Review output? Know who to ask?
Free sample · Employee handout
One-Page AI Do / Don’t List
A plain-English employee handout: five questions before using AI at work, plus clear Do and Don’t rules so shadow AI does not become shadow risk.
No signup required for the download on this local draft. Operational handout only — not legal, compliance, privacy, security, HR, or professional advice.
What’s inside the free download
One page. Five questions. Clear rules.
Print for the wall, intranet, or onboarding packet. Designed for employees — not an enterprise policy dump.
Do
Safe defaults
Use listed tools within limits, redact when possible, review output, ask before uploads/integrations, report mistakes fast.
Don’t
Hard stops
No secrets/credentials, no unapproved customer files, no personal / free AI for any company work, no surprise meeting bots or extensions.
What employees see
Before you paste anything into AI.
Illustrative preview of the handout’s Do / Don’t framing. The free download is the full one-pager ready to brand for your team.
| Do | Don’t |
|---|---|
| Use only employee-list tools (Approved or Conditional) for permitted use cases — Conditional limits still apply | Paste credentials, API keys, or secrets into AI tools |
| Redact sensitive details; prefer generic prompts | Upload customer/client files to tools not on the list (or not permitted for that data) |
| Review AI output before customer-facing use | Use personal / free AI accounts for any company work |
| Ask before meeting bots or browser extensions | Stretch Conditional tools past listed teams, data types, or features |
Preview of handout rules. Adapt owner/team name and Conditional-first employee list for your organization. Approved ≠ unrestricted. Not legal or security advice.
Free vs full kit
Hand employees a page. Run a program.
The do/don’t list answers “what should people remember?” The kit answers “how do we discover shadow AI, Conditionally approve tools (Conditional-first), and keep the register current?”
Free
Do / Don’t one-pager
- Five pre-use questions
- Do + Don’t lists
- Print-ready HTML
- No signup required to download
Paid · notify mode
AI Guardrails Kit
- 46 editable templates + 6 playbooks
- Policy, register, shadow-AI survey, employee path
- 16 sample completed artifacts
- Business $79 · MSP $299
FAQ
Questions people ask before they download.
Do I need an email to download the handout?
No. On this draft site the print-ready HTML downloads without signup. The notify form is optional — only if you want launch updates for the full kit.
Is this legal or compliance advice?
No. It is an operational employee handout. It does not certify any framework and is not legal, privacy, security, HR, or professional advice. Review with your stakeholders before distributing.
How is this different from the free checklist?
This page is for employees — five questions and hard Do/Don’t rules (including Conditional limits). The AI Tool Approval Checklist Lite is for reviewers scoring a tool Conditional-first (prefer Conditionally approved for first intake — Low ≠ auto-Approve).
What if a tool is Conditional, not Approved?
Conditional means allowed with boundaries (teams, data types, features). Stay inside the employee-list limits. Standing Approved still means permitted use cases only — Approved ≠ unrestricted. Personal / free AI is never a company path.
Can I put our company name / owner on it?
Yes. Print to PDF or edit the HTML and replace the placeholder ask-owner line with your IT/security contact. Keep the disclaimer unless counsel says otherwise.
What format is the download?
Self-contained print-ready HTML. Open in any browser and use Print → PDF if you want a PDF. No account or installer required.
Also free: AI Tool Approval Checklist Lite → · How the full method works →